Delmon Pizza: Bringing multiple pizza restaurant locations together in real-time dashboards
Delmon Pizza (a Dominos franchise) is a popular local takeaway known for its freshly made pizzas, generous toppings and wide-ranging menu. Alongside pizzas, the restaurant offers a variety of burgers, wraps, sides and desserts, providing affordable and convenient food options for the local community.
Delmon Pizza had already migrated to a new finance system with us, alongside a full integration of its operational systems. Following this, the team approached us to explore payroll in more detail, specifically to assess whether they could outsource the payroll function and automate the process as much as possible. To achieve this, we needed the right team around us — and we found a great one.
I’m a huge advocate for partnerships, but by that I mean genuine partnerships: mutually beneficial, trusted relationships built on collaboration and cross-referrals, rather than simply a logo on a website. Personally, if I don’t believe I can create opportunities and value for the other party, I don’t think it’s right to enter into a partnership discussion. So armed with my brief I contacted Hayley, founder of Biznus Payroll Ltd whom I have worked with for many years, and I met Mark from paiyroll®️ who is already working with one of our other franchise clients and has developed a payroll system with some excellent features for businesses who employ a large number of shift workers.
From our side, the finance system was already collecting the shift information from the company’s operational rota management system which we then use to produce a range of KPIs such as Labour Productivity, Labour Cost £, Labour Cost %, Labour Margins, Labour Variance vs Targets, Labour Cost Percentage by Day part and many more. All of these are designed to help the business manage its staffing more effectively and make the business more profitable. In summary, this all boils down to the number of hours worked which needs to be entered into the payroll to calculate wages.
This is where Mark and paiyroll® came in. They imported the entire payroll with an automated wizard process including some 500 workers, auto-enrolment and holidays. We created an integration and reviewed the information. We had to recommend some adjustments to the company to improve the data but now we are there and have automated what was a very manual and time-consuming process. paiyroll® also has some excellent features: Shifts are automatically collected each day via Ezora which allows the employees to view a live payslip on their mobile – the live payslip is continually calculated and shows each day’s shift with hours, rate, and store details for the 2-week period up to the prior day. Another great advantage of Paiyroll.com is its ability to automatically calculate the 52-week average weekly holiday pay which many systems are unable to currently manage without manual intervention with the use of spreadsheets. More than 100 Delmon employees log in daily to view and check their shifts. They can also book holidays on the app which are then approved by managers and automatically become part of the payroll while complying with the new 52-week average holiday pay law. Live pay allows workers to report missing hours or incorrect rates before payday thereby ensuring errors are a thing of the past. It is a huge help for the business to be able to ensure data is more accurate or capture queries early, plus allow employees to know exactly how much they will receive on payday.
From here it’s then up to the Payroll Wizards at Biznus Payroll to complete the payroll, ensuring all starter information is provided correctly, shift errors are corrected, holiday approvals are dealt with, apply other pay items (including statutory pay items) and manage all the other compliance tasks related to payroll and auto-enrolment pensions. We at 4PointZero are really happy to have been part of this team effort. Delivering an end-to-end solution that provides useful management information, automated accounting, fit-for-purpose and modern payroll software and the necessary expertise to ensure the payroll is executed correctly. All of which then gets wrapped up and delivered via the 4PointZero Platform.
A big thank you to all involved and if you are in the QSR area or any retail sector that relies on shift workers, we’ve nailed this, so you’d be mad to go anywhere else!
“The 4pointzero team migrated our financial data from our older desktop accounting system to a new cloud-based accountancy system. They listened to what we needed and implemented systems that have automated many of our processes and reduced manual data entry."
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“Working with 4PointZero has made a real difference to how we manage both our finances and projects. The move to Xero and integration with CMAP gave us far better visibility across the business, reduced manual processes, and made reporting much more efficient."